Terms and Conditions
1. Conclusion of Contract
• A contract is concluded as soon as an offer has been confirmed by email, WhatsApp, or telephone.
• By accepting the offer, the client acknowledges these Terms and Conditions as binding.
• Any changes to these terms require the written consent of both contracting parties.
• The service provider works independently and is not bound by non-compete clauses.
• Third parties, such as agencies or intermediaries, cannot unilaterally impose additional fees, surcharges, or contractual terms. Such terms are only valid if they have been expressly agreed upon in writing with the service provider in advance.
2. Services
The exact scope of services is determined by the individually created offer. Changes or additional services are only possible after written agreement and, if applicable, for an additional fee.
3. Fees and Payment Terms
• For all services, a deposit of 50% of the total amount is due upon booking. If stated differently in the offer or price list, the deposit amount listed there applies.
• The remaining amount must be paid no later than upon delivery of the final results or by the due date stated in the offer.
• In the event of late payment, a reminder fee of 2% per day will be charged.
4. Cancellation Terms
• Cancellation more than 4 weeks before the service date is free of charge.
• Up to 4 weeks before the appointment: 50% of the agreed fee.
• Up to 2 weeks before the appointment: 75% of the agreed fee.
• 7 days or less before the appointment: 100% of the agreed fee.
The cancellation must be made in writing. Deposits already paid will be offset according to the scale above.
5. Copyright and Usage Rights
• The copyright always remains with the service provider.
• The client receives a simple usage right for the delivered photos/videos. This includes exclusively social media & website, non-commercial use.
• Commercial use, in particular the use for paid advertising, posters, products, sales promotion, TV/online campaigns, or resale, is not permitted unless it has been expressly agreed upon in writing and paid for.
• Commercial use can be additionally licensed from the service provider for an extra charge. The amount of the license fee depends on the type, scope, and reach of the usage.
• Usage rights are only granted after full payment of the agreed fee. Transfer of usage rights to third parties is only permitted with the written consent of the photographer.
• Editing, altering, or passing on the work to third parties is only permitted with written consent.
• In the event of unauthorized use, alteration, or missing credit to the creator, a contractual penalty of €500 will be due.
• Further exploitation, especially in the context of advertising campaigns, publications, sales, or licenses, is only possible after a prior buyout agreement.
6. Usage Rights of the Service Provider
Unless otherwise agreed, the service provider reserves the right to use all works — photos, videos, designs, websites — for portfolio purposes, self-promotion, exhibitions, or competitions.
If the client wishes to have full exclusive rights, this must be agreed upon in advance and is subject to a separate additional charge.
7. Delivery and Data Provision
• Delivery takes place via a secure private online gallery.
• For photography: The editing time is usually up to 10 working days. Optional express delivery, for example 30 images within 24 hours, is possible for an additional charge.
• For videography: Delivery takes place within up to 14 working days after completion of the shoot.
• For graphic and web design: Completion takes place according to the project plan; changes after approval are only possible for an additional fee.
• Online galleries and cloud links remain active for 3 months. After this period, the client is responsible for securing the files.
• After 3 months have expired, the service provider reserves the right to delete all original files.
8. Responsibilities of the Client
• The client agrees to provide correct information regarding location, time, scope, and special requests.
• The client is responsible for any necessary permissions, for example locations, third parties, and music licenses — including requested music for videos.
• For projects involving images of people, especially minors, written consent is required.
9. Data Protection — GDPR
• All personal data is used exclusively for processing the order and will not be passed on to third parties unless legally required.
• Data processing is carried out in accordance with the General Data Protection Regulation — GDPR.
• The client has the right at any time to request information, correction, or deletion of their stored data.
10. Liability
• The service provider is only liable in cases of intentional or grossly negligent behavior.
• No liability is accepted in cases of force majeure, technical failures, or other circumstances outside the service provider’s area of influence.
• In the event that the service provider is unable to perform the service, an alternative date will be offered or payments already made will be refunded.
• No liability is accepted for data loss after the 3-month storage period has expired.
11. Credit and Social Media
When publishing works by the service provider on social media, the creator must be named and also tagged under @zahov.media.
• If this is omitted or deliberately avoided, the service provider reserves the right to take legal action and make additional claims.
12. Place of Jurisdiction and Final Provisions
• The law of the Federal Republic of Germany applies.
• The place of jurisdiction is Iserlohn.
• If any clause of these Terms and Conditions is fully or partially invalid, the remaining provisions remain unaffected.
13. Confirmation Clause
• By booking services with Filip Zahov, the client confirms that they have fully read, understood, and accepted these Terms and Conditions.